edoc online system launched today

Today (Wednesday 29 January 2014) sees the eagerly anticipated launch of edoc,   the innovative new online system which is set to revolutionise waste transfer recording across the UK.

Live from today at www.edoconline.co.uk, edoc has already attracted advance interest from hundreds of businesses, all eager to see how online recording of waste transfers can save them time and money.

Several of the large waste management businesses and representatives from Morgan Sindall, BPI, The British Council, Eco-Oil, Elite Furniture Ltd and Premier Print and Promotions Ltd are among those looking at how they could benefit from switching to edoc.  Now the project partners are urging every UK business that produces or handles business waste to adopt the online option.

edoc also comes at a time when the government is focused on improving outdated, burdensome or over-complicated regulations.  In a set of major announcements on Red Tape Challenge outcomes headed by Prime Minister David Cameron this week, Ministers have highlighted edoc’s potential to replace 23 million of paper waste transfer notes a year.

Developed by the Environment Agency in partnership with the waste sector and government bodies from Scotland, Wales and Northern Ireland, edoc (short for electronic duty of care) provides a modern and efficient alternative to completing and keeping paper waste transfer notes (WTNs.

One company that is particularly keen on moving over to edoc is Helistrat, which provides consultancy and contract management services for retail clients including Marks and Spencer.

Bernard Amos, CEO at Helistrat said “The edoc system is a brilliant idea and I’d encourage all companies to take it up.

“More and more we are moving towards paper-free ways of doing business and this makes perfect sense. It’s quicker, easier to trace and will help prevent fraud by removing the opportunity for people to take advantage of the revenue from waste.

“It will also be hugely time-saving. We have well over a quarter of a million paper WTNs that we have to scan and it will save our teams a great deal of time when it all goes electronic.”

Another organisation that recognises the value of edoc is Blackpool County Council. John-Paul Lovie, Commercial Waste Manager, said We are always looking for ways in which to streamline our service performance and functionality.  We produce around 2,200 waste transfer notes (WTNs) per year and there are only two of us printing them off and sending them out which is very time consuming, and financially quite expensive.

“WTN’s have always been a target for the improvement of our work. The old paper-based methods were crying out for re-design and finally edoc now provides us with the solution to do just that.”

Chris Deed, edoc programme manager at the Environment Agency, said “We estimate that UK businesses currently create some 23 million waste transfer notes every year.   With the legal requirement to keep documentary evidence for at least two years, that’s potentially 50 million pieces of paper in storage somewhere across the country at any one time.

“We’re really encouraged by the response we’ve had to edoc so far.  It’s not a mandatory system, but the level of interest shows that businesses want to use it.  We believe edoc will become the default option for most companies, and has the potential to move 80% of waste transfer records online over time.”

Edoc will allow businesses to carry out a wide range of tasks.  Key features include the ability to:

  • create waste transfer notes and season tickets and share them between the parties involved.
  • review, edit, sign and store waste transfer notes securely online
  • view a permanent log of all actions performed on a WTN, by whom, and when.
  • use a simple tracking feature for transfers involving more than one movement.

With edoc, it will be quick and easy to search and retrieve WTNs for audit or compliance purposes, and businesses will be able to search and filter their records to create valuable data and reports to support business needs.

Data from edoc will also help fill a major knowledge gap by providing national governments with high quality, real-time data on C and I arisings, and the potential to save c£1m per annum currently spent on business waste surveys.

Users can access edoc in two main ways, via the web portal or through an Application Software Interface (API), which allows a business to transfer relevant information from an existing electronic recording system directly into edoc without duplicating effort.

Businesses interested in using edoc can find out more now at www.edoconline.co.uk

Ends

For media enquiries or interview requests please contact

Liz Griffiths at Golley Slater on 029 20 786048 or email edoc@golleyslater.co.uk

Notes to editors:

edoc has been developed under a four year project co-financed by the European Commission (LIFE+).  It has been led by the Environment Agency in partnership with:

  •  Chartered Institution of Wastes Management (CIWM)
  • Northern Ireland Environment Agency (NIEA)
  • Reconomy
  • WRAP (Waste and Resources Action Programme), and
  • Welsh Government

The project also has the full support of Defra and the Scottish Environment Protection Agency (SEPA).

Steve Lee, chief executive of CIWM, explained why his organisation has been so heavily involved in the development of edoc.

“We have supported the whole production process of edoc and we are confident that it will allow businesses across the UK to carry out a wide range of tasks which will help to modernise and streamline waste transfer recordings in the future.

He added: “As well as saving time and money on administration, edoc has a far bigger and more important role to play in the long term. It will give businesses the ability to understand and interrogate their own waste data and identify opportunities to improve resource efficiency, reduce waste and cut disposal costs. These are benefits that will impact positively on the bottom line and improve competitiveness.”