An annual review of the edoc system has generated five system updates, which have now been implemented and are live on the edoc system. The updates are as follows:

1. Improved CSV upload guidance and format

2. Improved registration process for inviting multiple businesses to edoc

3. Link to public register of licensed facilities on a waste transfer note

4. Automatic reminder to sign waste transfer notes

5. Compliance with Duty of Care – Proof of licensed party

 

1. Improved CSV upload guidance and format

This update provides Microsoft Excel-compatible spreadsheets to facilitate the upload of WTNs. The template can be downloaded by following Transfers > Upload https://portal.edoconline.co.uk/waste-transfers/create/upload. The new format includes a colour-coded indication of mandatory fields and offers drop-down lists containing possible values for certain fields, such as “Intended fate of waste”

These new spreadsheet templates can be used for both season tickets and single transfers. Uploading ‘Comma Separated Value’ (CSV) files is still supported by the edoc system. A new FAQ (2.23) has also been written to explain to use this functionality.

2. Improved registration process for inviting multiple businesses to edoc

This change allows users to encourage other businesses to register on edoc by writing a tailored email inviting their customers to use edoc.

Users can supply the details of their customers in a CSV file and load it through the web site (see the “Business > Registration Invitations” menu). A template CSV file is available for download.

Upon upload of the CSV file, it is now possible to write a tailored invitation email, including multiple links to webpages or documents. Included in this email, edoc generates a link to the registration page pre-populated with the details supplied for each customer.

3. Link to public register of licensed facilities on a waste transfer note

This update is for a new FAQ (2.37) to include links to the public registers of licensed facilities for each devolved administration in the United Kingdom. This enables transferors to ensure they are meeting their Duty of Care for waste, by checking that the downstream entity is a registered carrier/broker or a licensed/exempted facility.

4. Automatic reminder to sign waste transfer notes

Once a Waste Transfer Note (WTN) has been created and shared in edoc, the user then needs to ensure the other party signs the WTN. This update is for edoc to now send a reminder email if the WTN has not been signed by one or both parties two weeks after the note has been shared.

5. Compliance with Duty of Care – Proof of licensed party

edoc is a platform which enables transferors to fulfil or provide evidence that they have met their legal Duty of Care for waste. Namely, that they have fulfilled their duty to check that they are passing their waste onto a registered carrier/broker or a licensed/exempted facility.

This update adds a statement prior to the signature of the transfer note that reads:

“by setting up this transfer note I confirm I have also fulfilled my duty to ensure the waste is passed to an appropriately licensed party.”